Quick answer
Productivity app usage keeps growing — the category is a top SaaS spend, but tool count per team keeps rising too, trading focus for features.
Market
Work-management and productivity tools are among the largest SaaS categories — spend keeps growing.
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Adoption paradox
More tools ≠ more output: app-switching costs are real, and consolidation beats collection.
SaaS sprawl
Companies run dozens to hundreds of SaaS apps; IT estimates a large share is unused or duplicative.
The lesson
Choose tools that replace others — a PM tool that also handles notes beats a PM plus a notes app.
Bottom line
Productivity app usage keeps growing — the category is a top SaaS spend, but tool count per team keeps rising too, trading focus for features.
FAQ
If this post was helpful, you might also enjoy Stakeholder Mapping: How to Identify and Prioritize Stakeholders and Team Collaboration Tools vs Project Management Software: What’s the Difference?.
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Move projects forward without the chaos: all your tasks, progress, and team reports in one unified workspace. Built for companies, startups, and remote teams — with a quick setup and a free trial.
